2018-2019 Financial Forms

Financial Guidelines

1. Establish budget for the Committee based on projected activities and what was spent in last program year

2. To maintain control of budget, Committee Chairs and Co-Chairs should monitor expenses against budget

3. Expense request vouchers must be submitted by Committee Chair or Co-chair to document expenses with attached receipts or invoices. In the case of a lost receipt, a credit card statement should be provided.

4. Since cash is not disbursed – chairs should request check disbursements in advance

5. Approval from President and Financial Secretary is requested on all expense request vouchers prior to disbursement

6. Each Committee Chair or Co-Chair should retain copies of all expense and income submissions (optional)

7. Submit expense request vouchers to Treasurer for reimbursement within 14 days of purchases

8. All Committee Chairs and Co-Chairs should utilize the Organizations’ Tax Exempt Certificate for expenses (contact   treasurer)

9. Committees collecting money:

a. Any cash received must be converted to a check or money order for deposit
b. Provide a “report of income” to include (i) Name on Check (ii) Check Date (iii) Check Number (iv) Check Amount, and (v) Purpose
c. Retain a copy for your records
d. For multiple deposits, assign “ batch numbers” to spreadsheets submitted
e. All post-dated checks should be listed on a separate spreadsheet with batch number/notation
f. Submit all deposits with report of income in a timely manner to Treasurer

Prepared by:
NCNW Finance Committee

NCNW_Dues 2018-2019 Batch sample

Expense Request Voucher 2018- 2019

BHRP Payment Submission 2018 sample

Approved 2019 Budget